2014 Kick-off Meeting Notes
Post date: Jan 12, 2014 3:23:59 AM
At the 2014 RC3 kick-off meeting we made some decisions for the upcoming race season.
We will be holding monthly meetings open to the public. The schedule for these meetings will be posted on the event calendar here as well as on Facebook.
The big race in August will be called the 5th Annual Rocket City Challenge. Details for this event will be discussed at future meetings, but the basics are: single day event, 150 entry limit, 2 heats/1 main, $25/$15/$10 entry fee, no t-shirt but they will be for sale on race day for those that want them, start time will be 9am, rain date will be August 16th. We had considered running this race as a two day event, however for consistency with the Alabama Iron Man Series we are running it single day.
The Better Half Dash will be held Saturday June 7th and will be called the "Family Fun Race". Free food will be served and there will be prizes for the ladies class.
Jeromy has volunteered to make a vinyl and corrugated plastic sign to replace the banner on the stand as well as a smaller sign to post the schedule at the base of the stand. Blake will be making up a design as soon as we can provide him the dimensions. Once the design is complete, Jeromy can begin making the sign.
The race director's platform construction has been approved and will begin construction soon.
The ramp on the stand will be repaired to eliminate trip hazards. Hopefully we can make it work for at least one more year. Repairs will take place at the next track work day, scheduled for February 15th.
The track work days will be scheduled for one day each month. No changes to the track layout are to be done without review during the monthly club meeting. Work days will be used drag the track, mow, weed control, rebuild jumps, etc. The monthly track work days will be posted on the event calendar and Facebook.
The portable toilet will be upgraded to a handicap accessible unit this year. The cost will be covered by RC3. We are waiting for a quote from Tate's to provide this as well as a roll-off trash container for the next track work day.
During the February 15th track work day, we'll be picking up trash, repairing the timing loop, rebuilding washed out jumps, dragging the track, filling in some doubles to form small table tops, removing the three mid-corner bumps in the S, and possibly sealing the stand if the weather permits.
It was agreed that we need 3-4 more loads of rock free red clay with light sand mixed in. Multiple people volunteered to get quotes. The dirt must be delivered before February15th.
The track layout will be completely redesigned beginning two weeks before the Rocket City Challenge. This will be a clean scrape so that we can properly crown the land to improve drainage.
We discussed the topic of track insurance and liability. At future meetings we will explore the advantages of becoming a 501(c)(3) registered non-profit and buying an insurance plan under it's name. ROAR membership was discussed, but the cost was too much at this time.
Annual club membership dues will begin being collected at our first work day, February 15th. The fee is $25 per year and includes a t-shirt. Nathaniel agreed to get a quote on the shirts and Blake agreed to provide the logo artwork once we are ready to submit the order. The shirts will have "RC3/2014" on the front pocket area, and the new RC3 logo large across the back. The artwork will be all white and the shirt will be red.